Privacy Policy for emilysacraphotography.com
We maintain an unwavering dedication to protecting and preserving all personal data provided by our website visitors and service users, implementing robust and comprehensive security measures throughout our services and operations.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for ensuring the proper handling, processing, and protection of all personal data submitted through our website.
We may process usage data (“usage data”), which comprehensively includes browser type, operating system, page views, navigation paths, timing and duration of visits, click patterns, and interaction frequencies. This information is collected through automated tracking technologies, server logs, and user interaction monitoring and may include visited URLs, referring websites, and engagement metrics. The source of this data is our analytics tracking system, website servers, and user devices. We process this information for several important purposes, including website optimization, user experience improvement, security monitoring, and performance analysis, which enables us to enhance site functionality, identify technical issues, and personalize content delivery. The legal basis for this processing is our legitimate interests in monitoring and improving our website services.
We may process account data (“account data”), which comprehensively includes email addresses, usernames, passwords, account preferences, registration dates, and communication settings. This information is collected through registration forms, account creation processes, and profile updates and may include billing information, subscription preferences, and account status. The source of this data is direct user input during account creation and management. We process this information for several important purposes, including account authentication, service provision, communication management, and security verification, which enables us to maintain secure user accounts, deliver personalized services, and manage user relationships. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process profile data (“profile data”), which comprehensively includes name, contact information, profile pictures, biographical information, and social media handles. This information is collected through profile creation forms, account updates, and social media integration and may include professional titles, personal interests, and portfolio preferences. The source of this data is user-provided information and authorized third-party connections. We process this information for several important purposes, including personalization, service optimization, community features, and content curation, which enables us to deliver tailored experiences, facilitate user connections, and enhance service relevance. The legal basis for this processing is our legitimate interests in providing and improving our services.
Your Rights:
Right to Access: You have the right to obtain confirmation about whether we process your personal data and receive a copy of that data in a structured format. This includes the ability to view your stored information, understand how it’s being used, and verify its accuracy. To exercise this right, you can submit a formal access request through our dedicated data privacy portal or contact our privacy team directly. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to confirm your identity.
Right to Rectification: You have the right to have inaccurate or incomplete personal data corrected or completed. This includes the ability to update contact information, correct biographical details, and modify account preferences. To exercise this right, you can either use our account settings interface or submit a formal correction request. We will process your request within 15 days and may require current account credentials, specific information to be corrected, and supporting documentation to verify the changes.
Right to Erasure: You have the right to request the deletion of your personal data when it’s no longer necessary for the purposes for which it was collected. This includes the ability to delete your account, remove specific information, and withdraw previous consent. To exercise this right, you can submit an erasure request through our privacy center or contact our data protection officer. We will process your request within 30 days and may require account password verification, written confirmation of deletion request, and identity verification documents.
Right to Restrict Processing: You have the right to limit how we use your personal data when you have legitimate grounds to do so. This includes the ability to pause data processing, limit data usage, and temporarily block access to your information. To exercise this right, you can submit a processing restriction request through our privacy portal. We will respond within 15 days and may require proof of identity, specific processing concerns, and account verification details.
Right to Data Portability: You have the right to receive your personal data in a structured, commonly used format and transmit it to another service provider. This includes the ability to export your data, transfer information between services, and maintain a copy of your records. To exercise this right, you can use our data export tool or submit a portability request. We will fulfill your request within 30 days and may require account verification, specific data format preferences, and confirmation of the receiving party’s details.Data Processing and Security Measures
Data Types and Processing
We process Service Data which includes session bookings, photography preferences, event details, and client specifications. This processing involves digital record-keeping, scheduling systems, and service customization, enabling us to deliver personalized photography services. For example, in the context of lifestyle photography, this includes tracking shooting preferences, location details, and specific style requests. The legal basis for this processing is contractual necessity and legitimate interests, specifically to fulfill our photography service obligations and maintain service quality.
We process Technical Data which includes device information, browser type, IP addresses, and website interaction patterns. This processing involves automated collection, analysis, and storage, enabling us to optimize website performance and user experience. For example, in the context of lifestyle photography, this includes gallery loading preferences and image display optimizations. The legal basis for this processing is legitimate interests, specifically to maintain website functionality and improve service delivery.
We process Communication Data which includes email correspondence, consultation notes, and feedback forms. This processing involves secure storage, analysis, and response management, enabling us to maintain effective client relationships. For example, in the context of lifestyle photography, this includes shoot planning discussions and post-session feedback. The legal basis for this processing is legitimate interests and consent, specifically to provide responsive client service and maintain communication records.
We process Transaction Data which includes payment information, booking fees, and service purchases. This processing involves secure payment processing, financial record-keeping, and transaction verification, enabling us to manage business operations effectively. For example, in the context of lifestyle photography, this includes session deposits and package payments. The legal basis for this processing is contractual necessity and legal obligations, specifically to complete financial transactions and maintain required records.
We process Preference Data which includes style preferences, shooting locations, and personalization choices. This processing involves preference tracking, analysis, and application, enabling us to deliver customized photography services. For example, in the context of lifestyle photography, this includes preferred shooting styles and environmental preferences. The legal basis for this processing is consent and legitimate interests, specifically to provide personalized service experiences.
Security Implementation
Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity. This includes regular security assessments and penetration testing by qualified professionals.
We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts. This infrastructure undergoes regular updates and enhancements.
Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs. We maintain comprehensive audit trails of all data access and modifications.
Our continuous monitoring systems provide real-time threat detection and automated response protocols, ensuring immediate action against potential security threats.
We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing, ensuring data availability and integrity.
All staff undergo regular security awareness training and must comply with detailed data protection protocols, including specific training for handling sensitive data.
International Data Transfers
Transfer Mechanisms
We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Privacy Shield certification, and Binding Corporate Rules. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies
Data Protection Standards
International transfers are protected by ISO 27001, GDPR compliance standards, and local data protection regulations, ensuring compliance with international privacy frameworks. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures
User Rights for Transfers
Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees
Data Retention
We maintain specific retention periods for different data categories:
Retention Periods:
– Account Information: 7 years after account closure for legal compliance
– Usage Data: 2 years from collection for service improvement
– Transaction Records: 7 years for tax and accounting requirements
– Communication History: 3 years for client service reference
– Technical Logs: 1 year for security monitoring
These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences
Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy for Emily Sacra Photography
Essential cookies are fundamental to website functionality. These cookies manage user sessions, maintain security, and ensure basic operations function correctly. We use them specifically for user authentication when accessing private galleries, security measures to protect client images, maintaining shopping cart contents for print orders, session management during photo viewing, and ensuring technical stability across our portfolio displays.
Functional cookies enhance your experience by remembering your preferences. They enable language selection for international clients, region-specific content delivery for local photography services, user interface customization for gallery viewing, feature optimization for photo uploads, and personalized settings for returning clients. For example, these cookies remember your preferred gallery layout and image sizing preferences.
Analytics cookies help us understand user behavior. They collect information about how visitors interact with our photography portfolios, navigation patterns through different gallery categories, feature usage of our booking system, session duration during portfolio reviews, and user preferences for image display options. This helps us optimize our service delivery and improve your photo viewing experience.
Performance cookies assess and improve website operation by monitoring site speed during gallery loads, identifying technical issues with image delivery, optimizing content delivery for high-resolution photographs, analyzing user experience with our booking interface, and tracking system performance during peak viewing times.
Cookie Management
You can control cookie preferences through your browser settings, our cookie consent tool, privacy preferences center, and account settings within our client portal.
GDPR Compliance
For EU residents, we ensure explicit consent mechanisms before processing data, minimize data collection to essential elements, limit data use to specified purposes, implement strict storage limitations, and maintain complete processing transparency.
CCPA Compliance
California residents have additional rights, including the right to know about personal information collected through our photography services, the right to delete personal data from our systems, the right to opt-out of data sales, the right to non-discrimination in service quality, and the right to access collected information.
COPPA Compliance
Regarding users under 13, we implement strict age verification requirements, require parental consent procedures for minor photo subjects, maintain limited data collection protocols, enforce special protection measures for youth images, and ensure parental access rights to all collected information.
Updates and Changes
Policy updates involve regular review procedures of our privacy practices, user notifications of significant changes, consent renewal when required by law, clear change documentation, and continuous compliance monitoring with industry standards.
Contact Information
For privacy-related inquiries:
Primary Contact: [email protected]
Response Time: Within 48 hours
Verification Required: For data-related requests
Available Support: Privacy concerns, data requests, rights exercise
This policy was created specifically for emilysacraphotography.com and covers all associated services within the lifestyle industry.